The Catholic University of America

Caldwell Hall Auditorium/Lobby Guidelines for Space Use

  • Reservation of space (including set up and break down times) must be coordinated through Events and Conference Services at events.cua.edu
  • Set up request (i.e. tables/chairs) are provided by Facilities Administration & Services (FAS) and should be initiated by completing a Special Event Request, which can be found at facilitiesmaintenance.cua.edu at least 2 weeks in advance. Diagrams for set ups other than lecture or banquet style should be attached to the request or emailed to cua-fas@cua.edu.
  • Any rental staging must be approved in advanced by FAS at least 2 weeks prior to the event. If approved, the vendor or organization must provide floor protection. Staging must be removed from space within 2 hours after the event concludes.
  • Smart podium in the room must stay in place and is not to be moved under any circumstances.
  • No items may be hung from the ceiling of the auditorium or the beams above the ceiling (i.e. truss, banners, and lighting).
  • No signage, decorations, frames, or other material shall penetrate or be attached by fasteners of any kind (including tape) to the walls, ceiling , floors, or any other fixtures in the space.
  • Nothing is to be hung, attached or leaned against the screen wall in the lobby of the auditorium (NO EXCEPTIONS).
  • All materials and equipment (including catering supplies) must be removed from the space immediately following the event. Facilities is not responsible for any items that remain in the space.
  • All logistical plans must be carried out in consultation with Events and Conference Services and FAS to ensure that the set up, operation, and breakdown of the event does not disrupt the normal business operation of the University.
  • Any damages incurred from neglecting to follow these guidelines will be billed to the using department or organization.